Terms Optimization Service

With our Terms Optimization Service, we’ve successfully managed outreach to hundreds of thousands of vendors.  Our experience team profiles each vendor with our analytics and present precise terms optimized to get the best result.  In the process, we scrub & cleanse master vendor data, rationalize inconsistent terms and transform net terms into income generating early payment opportunities. Our vendor services employ a combination of telephone, email and mail outreach. We track and manage progress across a series of sophisticated marketing campaigns and escalate exception situations for assistance, only when necessary.  Prior to any outreach, we fully train your accounts payable and procurement teams on best practices proven to deliver great results.

What we do in our Bavelos Terms Optimization service

Terms Extension

Extends net terms with a new precisely targeted payment terms policy.
Terms Rationalization

Vendor Rationalization

Identifies inconsistent terms and aligns them across contracts and relationships.
Phone and Email Outreach

Phone, Email Outreach

Conducts mass outreach to communicate new terms and propose discounts.
Price Optimization

Price Optimization

Customer offers for each vendor to maximize the savings from early payment discounts.

Price Optimization

Vendor File Cleanup

Completes missing profile information and updates compliance records (W-9, W-4) as needed.

Exception Escalation

Exception Management

Escalates unresponsive suppliers or special needs and manages resolution process.

Vendor Scoring

Vendor Scoring

Matches each vendor against our attribute base and scores propensity to extend terms and discount.

Tracking and Reporting

Tracking and Reporting

Tracks supplier outreach progress and regularly reports campaign results against goals.

Exception Escalation

Team Training

Trains designated AP and procurement resources on best practices and simplifies change management.

We have each and every supplier complete a Term Election Form that confirms their choice of terms establishes the contractual foundation for new early payment or net terms going foward. The results is increased cash and new discounts. No software, no complex IT implementation. And the terms apply to each and every invoice going forward.